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The
teacher or administrator who serves as
the School Coordinator for a Speakers in
Schools event will use the
checklist and timeline provided below as a guide to executing a successful
event. |
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View and print a complete copy of the
School Coordinator Checklist & Timeline. |
Selecting & Requesting a Speaker
(5-6
weeks out)
Booking the Speaker & Making Arrangements
(4
weeks out)
Preparing Your Students
(1-2
weeks out)
Day of Event
After the Event
Selecting & Requesting a Speaker
5-6 weeks out
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Choose the
speaker and topic you would like to book from the
Overview
page.
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Submit the online
Speaker Request Form.
You will receive a response from the
Freedom Project within 4 business days
indicating whether you can proceed with
booking your selected speaker.
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Booking the Speaker
& Making
Arrangements
4 weeks out (with one form due no
later than 2 weeks out) |
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After receiving confirmation from the
Freedom Project that you may proceed with
booking, contact the speaker. |
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Describe your school's community, as
well as student interests, backgrounds
and abilities. |
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Discuss the timeframe, focus and format
of the event; share your expectations. |
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If both you and the speaker are prepared
to proceed, confirm the date and time of
your event.
Use the
Speakers in Schools
Event
Confirmation Form to capture
important information detailed in the
bullet points that follow.
**Submit this form via fax to the
Freedom Project no later than 2 weeks
prior to the event.** |
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Address how you can best prepare your
students for the event; inquire about
any materials the speaker may suggest
your students review in advance of the
event. |
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Describe the layout of the event space
and determine all technology needs. |
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Discuss strategies for student
interaction, as well as classroom
management and culture. |
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Confirm how the class time will be
structured with regard to introductions,
presentation, discussion and/or Q&A. |
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Provide directions, parking information
and check-in procedures; arrange a
meeting place on campus.
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Preparing Your Students
1-2 weeks out |
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Provide basic information about the
speaker's background and topic; pique
curiosity by students
to consider what they would like to
learn from the upcoming experience. |
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Discuss your rationale for scheduling
the speaker and how it relates to your
curriculum. |
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Assign any relevant background reading
from your curriculum, the Freedom
Project
or the speaker's suggestions. |
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Have students prepare a list of
questions for the speaker, especially if
anticipated student attendance is high
and a Q&A session is included in the
format. |
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Depending upon your curricular goals,
identify or reinforce the freedoms
guaranteed by the First Amendment, and
how the speaker's topic will relate to
any or all of these freedoms. |
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Consider using Freedom Project resources - or generate your own lesson
- to maximize the event's potential to
meet student learning objectives. |
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Discuss expectations for student
behavior during the event.
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Day of Event |
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Confirm that your school's
administration is aware of the speaker's
arrival and that s/he will have no
difficulty gaining access to the school
grounds. |
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Meet or arrange for a colleague to meet
the speaker upon arrival and escort
him/her to the event space. |
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Ensure that any technological equipment
is set up and tested before the speaker
arrives. |
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If possible, provide students with
nametags so the speaker can address them
by name. |
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Introduce the speaker, restating some of
the biographical information you
previously shared with students. |
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Be on hand to assist the speaker in
responding to any potential disruptions
and facilitating Q&A. |
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End by thanking both the speaker and
students for their participation.
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After the Event |
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Discuss the event with your students. |
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Submit the online
Post-Event Evaluation Form. |
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Introduce your students to the
Take Action
page on the Freedom Project Web site.
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